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Montessori Compass Privacy Policy

Schoolhouse Buddy, LLC (“we”, “us”, or “our”) operates the www.MontessoriCompass.com website and services (the “Service”). This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data when you use the Service, as well as the choices you have associated with your data.

By accessing or using the Service, you consent to the collection and use of your personal data as outlined in this Privacy Policy.

Information We Collect

We collect personal data and usage data to provide and improve the Service. The types of data we may collect include:

Personal Data

While using the Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you, including:

  • Email address
  • First name and last name
  • Phone number
  • Address (City, State/Province, ZIP/Postal code, Country)
  • Cookies and Usage Data

We use your personal data to communicate with you, provide you with the Service, and send you promotional or marketing materials. You can opt out of receiving these communications at any time by following the unsubscribe link in our emails or by contacting us directly.

Student Data

As a school management software, we allow users to enter and store student data for academic and administrative purposes. This data may include:

  • Student names
  • Academic progress
  • Attendance records
  • Photos
  • User-generated content as deemed necessary by administrators or teachers

This data is used exclusively for the academic and administrative operations of the school. It is kept private by default, though school administrators may share specific data with authorized parents or guardians as needed.

We do not administer surveys or collect data that fall under the Protection of Pupil Rights Amendment (PPRA), such as information related to political affiliations, psychological problems, religious beliefs, or family income. We support schools in upholding student and parental rights under PPRA and do not use student data for advertising or commercial solicitation.

Usage Data

We also collect information about how the Service is accessed and used (“Usage Data”). This may include your IP address, browser type, browser version, pages visited, time spent on pages, and unique device identifiers.

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage patterns, and provide personalized content. Examples include:

  • Session Cookies: To operate our Service
  • Preference Cookies: To remember your preferences
  • Security Cookies: To enhance security

You can control your cookie preferences via your browser settings.

How We Use Your Data

We process the collected data for the following purposes:

  • Providing, maintaining, and improving the Service
  • Notifying you about changes to the Service
  • Allowing you to participate in interactive features
  • Providing customer support
  • Monitoring usage for security and analytical purposes
  • Detecting, preventing, and addressing technical issues
  • Sending marketing communications (if you opt in)

Legal Basis for Data Processing (GDPR Compliance)

If you are located in the European Economic Area (EEA), we process your personal data based on the following legal grounds under the General Data Protection Regulation (GDPR):

  • Performing a contract with you
  • Obtaining your consent where required
  • Pursuing our legitimate interests (except where your rights override these interests)
  • Complying with legal obligations
  • Processing payments

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Usage data is generally retained for shorter periods, except when used for security or service improvements.

Transfer of Data

Your personal data may be transferred to and stored on servers located outside your jurisdiction, where data protection laws may differ. By using our Service, you expressly consent to this transfer and processing.

By default, your personal data will be stored in data centers located in the United States. Upon request, we may be able to store your data in other geographic regions, subject to availability and applicable laws. To request data storage in a specific region, contact support@montessoricompass.com. Requests are not guaranteed and are subject to availability and legal requirements.

Disclosure of Data

We may disclose your personal data in the following circumstances:

  • Business Transactions: In the event of a merger, acquisition, or asset sale, your personal data may be transferred to the acquiring party. We will notify you in accordance with our Terms of Service.
  • Legal Requirements: If required by law or in response to valid requests by public authorities.
  • Protection of Rights: To protect our rights, prevent fraud, or ensure user safety.

Security of Data

We use commercially reasonable measures to protect your personal data. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Your Data Protection Rights (GDPR)

If you are a resident of the EEA, you have the following rights:

  • Access and update your data
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data
  • Object to or restrict processing
  • Request data portability
  • Withdraw consent at any time

To exercise these rights, contact support@montessoricompass.com. We will respond in accordance with applicable law.

Service Providers and Third-Party Services

We may use third-party companies and individuals to facilitate and improve our Service or analyze usage. These parties only access data as needed and must maintain confidentiality.

Analytics

We use privacy-respecting analytics tools to monitor and analyze usage patterns.

Payments

We may use third-party payment processors (e.g., Braintree, Stripe). We do not store payment card details. Please review their privacy policies:

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or a prominent notice on the Service.

Contact Us

If you have questions about this Privacy Policy:

Email: support@montessoricompass.com

For additional terms governing your use of the Service, please refer to our Terms of Service.

Effective Date: May 1, 2025